Housekeeper (and business partner)
Based in Aberdeen, Scotland, UK (EU citizens only)
Contract, commission-based (subject to negotiation)
Subject to qualifications and experience, pro rata, commission-based
1st November 2019 or earlier
Highly trustworthy. This role requires a highly motivated, business-minded, Housekeeper, interested in a unique opportunity to partner with a commercial firm expanding into the property market in Aberdeen. The Housekeeper will be responsible for maintaining day-to-day activities of a magnificent, high-end house based in Aberdeen. We are seeking an individual who will be responsible for management of all aspects of this property, including its short-term executive tenants, cleaning, laundry, changing linen, and guest communication and screening, and any concierge service requirements. The property is being prepared currently for AirBnB/short-term let. The Housekeeper is required to manage the property entirely, as if it were her/his own, and will benefit from a percentage of the rental income, i.e. the higher the turnover/repeat custom of tenants, the higher the income. Since this is a commission-based position (i.e. the salary is paid from a percentage of the net-profit earned), the Housekeeper is expected to be thrifty, have excellent business sense, and be responsible for securing competitive quotes from laundry/linen services, utilities, maintenance, and every aspect of running a let property. In effect, the more efficient the Housekeeper, the cleaner and more well run the property, the higher the proportion of repeat tenants, the higher the income. The housekeeper will work closely with OSC’s Dunbar-based Estate Manager and his team, and OSC has its own in-house builders, that can maintain certain aspects of the property, but will not available for day-to-day maintenance, for logistical reasons, so any such requirements will need to be arranged periodically.
If the relationship works out, there may be opportunity to manage other OSC properties and assets, but this is very much a ‘suck-it-and-see’ relationship, based on trust, and communication; otherwise, the property will be managed by a letting agency. We are trying the ‘unconventional’ approach first, as it is very much a business-partner-type relationship.
- Keep order of all house records – this is to include plans, operating and instruction manuals, permits, and maintenance schedules;
- Inspection of properties and grounds to identify defects and appropriate remedies;
- Uphold health and safety matters relating to security, fire and testing;
- Monitoring and supervision of any external contractors on site;
- Key holding;
- Co-ordination of minor repairs;
- Managing and effective monitoring of budgets;
- Obtaining quotes from external contractors to undertake necessary third-party work (if not able to perform in-house);
- Inspection of completed works of external contractors;
- Day-to-day house-related expenditure and liaising with admin/science staff;
- Keeping workstations tidy and safe;
- Stock and quality control of inventory; and,
- Keeping time sheets, including for tradesmen.
- Assist with maintaining company’s International Organization for Standardization (ISO) certifications relating to role; and,
- Carry out any duties which your line manager may request reasonably within the broad parameters of your role.
Qualifications, skills, & experience
ABOVE ALL, capable of autonomous thought. This means being able to identify where work needs to be done, without having to rely on constant line managers’ directions and handholding. OSC staff are extraordinarily busy, so if you are the sort of person who cannot motivate yourself, this is not the job for you (as in, seriously, do NOT read on if this applies to you). A sense of humour and an interest in marine mammal science and technologies to study them would be beneficial – refer to OSC’s website to learn about its offshore work. A full driving licence is probably essential.
To succeed in this role, you should possess the knowledge and skillset outlined herein. A real ability to care for an expensively-furnished house as if it were your own. If you break or damage your own house items regularly, this is not the job for you. Computer literate – knowledge of SKYPE/MS Teams, MS word, and Excel, for inventory maintenance and ISO, professional and discreet – all OSC workers sign Non-Disclosure Agreements (NDAs), due to the sensitive nature of their work, positive and happy attitude, honest, security-conscious, motivated and diligent without encouragement, go that extra mile with alacrity (whether for your line manager or the whole OSC team) and see through projects from start to finish, capable of autonomous thought (yes, we put it in here twice, just in case it was overlooked the first time around…), exhibit initiative (often under pressure with minimal deadlines and resources), volunteer ideas for improvements and progress without request, good phone manner, willingness for involvement in a wide variety of tasks (including unfamiliar territory), prepared to work in a fast-paced-work environment and meet tight deadlines, and work equally as well independently and as part of a team, good organisation and planning, adept at multitasking and prioritising, commercial awareness, flexible with working hours (altering start and finish times to reflect management’s requirements across our different world-wide office locations and time zones, and will include occasional evenings and weekends).
To apply for this role please send your CV to firstname.lastname@example.org. Only short-listed candidates will be contacted for interview. Application deadline: 01 October 2019.